We have an opening in Costa Mesa for an Office Administrator.

We are onsite Monday to Friday from 8:00am-4:30pm

We specialize in construction, homebuilders, restaurants, apartments car dealerships.

In this role you will be responsible for

Answering all incoming calls

Mailroom, Fed-Ex, Amazon and UPS deliveries

Maintain office supply inventory-maintain the office clean and put the dishes away at the end of the night.

Order supplies for the office and maintain the break room fully stocked and organized.

Maintain vendor contract information

Maintain truck maintenance-make appointments for oil changes etc.

Maintain and organize company documentation including contracts, certificates, licenses and compliance records.

Order business licenses and make sure company has lien releases.

Will order bid request

We are looking for someone that is detailed, well organized, able to work in fast-paced environment, willing to learn new things and be proactive and is computer savvy in Word, Excel and be able to use AI and ChatGPT.

Bi-lingual is a plus

Skills:

3 years of recent office work, in construction as a receptionist or administrative assistant

Strong organizational and document management skills

Excellent communication and problem-solving abilities.

Ability to manage multiple priorities in a fast-paced construction environment.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance.